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Further Information for participants

The official language of the DLR conference GeoDPA is English.

Passport and Visa

A valid passport is required for non-EU citizens for entry into Germany and the European Union. An identity card is sufficient for citizens of EU member states. Please consult your Consulate for details.

Travel planning and early visa application are important, since visa applications have become subject to a greater degree of scrutiny than in the past. It is strongly suggested that all attendees contact their local embassy to determine the travel documents they will need to visit Germany.

If you do need a visa to attend the conference, please apply as soon as possible and please mention this during the registration process.

For more information on the requirements on the travel to Germany, please visit the following websites:

German Federal Foreign Office
Germany Visa Information

Students

Please provide a proof of your student status (e.g. a copy of your international student ID) to geopda@dlr.de

Letter of Invitation

The Conference Organizing Committees will send you a letter of invitation upon a separate request (please note: a corresponding checkbox is integrated in the registration form). The Organizing Committee would like to state clearly that the letter is only to assist participants in obtaining a visa or in their efforts to raise travel funds.

The invitation letter does not imply any financial obligations on the part of the Conference towards participants.

All participants of the DLR conference GeoDPA requiring an invitation letter for visa application purposes should request it during the online registration. Letters of invitation will not be issued without the registration and received payment of the required registration fees.

Should your visa application be declined, you can send a request for a full refund of the registration fees to vms@dlr.de before March 30, 2024. A scanned copy of the rejection letter for a visa should be attached to your request for a refund. For requests after March 30, 2024 the cancellation policy will apply. 

Insurance

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Social events

The participation in all social events are a private events, independent from the GeoDPA 2024. Therefore the participation is recommended only to trained and healthy persons and takes place on everyone’s own risk.

Mobile phone manners

As a courtesy to other attendees, please observe the appropriate mobile phone behaviour. When attending sessions, please turn off your mobile phone and other wireless devices or use the silent notification options. If you must take a call, please step out of the room rather than disrupting the event. Thank you for your cooperation !

WIFI

The Venue offers WIFI to all event participants. Passwords will be announced on-site.

Currency

The German currency is EURO. Most hotels, restaurants and shops accept international credit cards.

Voltage

Germany operates on 220-240 Volts electricity. The primary socket types are Europlug, Schuko.

Important telephone numbers

In case of an emergency, please contact:
Police: 110
Fire brigade: 112
Emergency doctor/ ambulance: 112

Telephone information service:
Tel: 11833 (national)
Tel: 11834 (international)